Position Summary

A stable, family-owned company founded in 1923 and specializing in highly specialized non-metallic minerals with a global customer base, is seeking a dedicated and experienced Bilingual Accounting Clerk to manage the day-to-day financial operations in their Houston, Texas office. The ideal candidate will be highly proficient in QuickBooks Online and possess full professional fluency in both Spanish and English. This role is critical for ensuring the accuracy and real-time updating of company financial records, providing a solid foundation for management decision-making and continued serious growth.

Essential Duties and Responsibilities

The primary responsibility is to maintain the company's financial records in a clear, current, and accurate manner, primarily using QuickBooks Online.

Accounts Management and Record Keeping

• QuickBooks Management: Maintain, organize, and ensure the integrity of all financial data within QuickBooks Online to ensure all records are updated and accurate in real-time.
• Accounts Receivable (A/R): Process, track, and manage all customer invoices. Generate and provide Accounts Receivable reports regularly to management, enabling quick access to information on outstanding client payments.
• Accounts Payable (A/P): Process and manage all vendor invoices and payables, ensuring timely and accurate record-keeping of expenses.
• General Ledger Support: Assist with routine general ledger entries and reconciliation tasks to ensure balance and accuracy.

Reporting and Communication

• Financial Reporting: Generate and distribute basic routine financial reports as required by management.
• Documentation: Organize and file all financial documentation, including invoices, receipts, and payment records.

Communication and Language

• Bilingual Communication: Utilize full professional fluency in Spanish and English to handle communication with 80% of the client base, which is Spanish-speaking.
• Internal Support: Serve as the internal point of contact for day-to-day accounting inquiries from management and internal teams.

Non-Essential Duties

• Payroll: This role is not responsible for payroll processing.
• High-Level Finance/Strategy: This position is not a Finance Director role and does not involve high-level strategic financing, grants management, or complex financial modeling. The focus is strictly on daily accounting operations and accurate record-keeping.

Knowledge, Skills and Abilities

• Work Ethic: Highly organized, detail-oriented, and self-motivated with a strong focus on accuracy and timely execution.
• Work Setting: Must be comfortable and capable of working full-time in the office.

Education & Experience

• Language: Must be fully bilingual (Spanish and English) with excellent verbal and written communication skills in both languages.
• Technical Proficiency: Demonstrated expertise and proficiency with QuickBooks Online is mandatory.
• Experience: At least XXX years of previous experience in accounting, bookkeeping, or clerk role is required.